REPORT TO: Senior Retail Leasing Manager Purpose of the job Negotiating and sourcing all related retail leasing functions for portfolio and new developments within the group.
KEY PERFORMANCE INDICATORS AND KEY PERFORMANCE AREAS Proposal and Lease Preparation
Ensure that Lease Proposals are signed correctly and all approvals in place.
Compile Tenant files for all Tenants.
Draft and send Tenant Releases to Tenant coordinator, QS and Architect
Accurate typing and administration of Lease Agreements
Follow up on outstanding Leases.
Follow up on outstanding Deposits / IBG's
Follow up on outstanding FICA documents.
Resolve any lease related queries with tenants.
Obtaining necessary approvals where required from Development Manager, Legal Manager or Landlord
Be in charge of lease register.
Professional tenant liaison
Proposal and Lease Finalization
Generate, compile and audit Lease agreements in accordance with signed Offer to lease.
Distribute and monitor signature of Lease agreements.
Forward Lease Agreements to Landlord for signature
Distribute copies to tenants and original lease agreements to relevant management company.
Ensure accurate storage and security of original documentation.
Ensure that all lease administration costs are raised.
Ensure Tenant Installation invoices are received and signed off by Tenant coordinator.
Forward Tenant Installation invoices to QS and Finance for payment
Lease Finalization
Generate, compile and audit Lease agreements in accordance with signed Offer to lease and lease schedule.
Distribute and monitor signature of Lease agreement by Landlord.
Finance & Budgets
Ensure that Income and Leasing schedule of developments is always updated with latest comments.
Compile accurate lease commission calculations to be forwarded to the General Manager
Ensure that commission is paid to Retail department by Developments / applicable Landlord.
Ensure that lease administration costs are paid to Retail and that Retail budget is updated accordingly.
Provide finance with information to raise invoices for external clients – payable to Retail.
Follow up on payments from external clients.
Reporting
Compile accurate lease commission calculations to be forwarded to the Retail Administration Manager
Accurately perform monthly audit reports regarding all signed leases including commission claims received to ensure that the legal department criteria have been met and implemented.
Do preparation for outstanding lease meeting with Retail Team and Brokers