POSITION: Retail Leasing Manager
LOCATION: Sandton
EE: Open to all

Purpose of the job
Negotiating and sourcing all related retail leasing functions for portfolio and new developments within the group.

KPA AND KPI
Proposal and Lease Preparation

• Ensure that Lease Proposals are signed correctly and all approvals in place
• Compile Tenant files for all Tenants
• Draft and send Tenant Releases to Tenant co-ordinator, QS and Architect
• Accurate typing and administration of Lease Agreements
• Follow up on outstanding Leases
• Follow up on outstanding Deposits / IBG Is
• Follow up on outstanding FICA documents
• Resolve any lease related queries with tenants
• Obtaining necessary approvals where required from Development
• Manager, Legal Manager or Landlord
• Be in charge of lease register
• Professional tenant liaison

Proposal and Lease Finalisation

• Generate, compile and audit Lease agreements in accordance with signed Offer to lease
• Distribute and monitor signature of Lease agreements
• Forward Lease Agreements to Landlord for signature
• Distribute copies to tenants and original lease agreements to relevant management company
• Ensure accurate storage and security of original documentation
• Ensure that all lease administration costs are raised
• Ensure Tenant Installation invoices are received and signed off by Tenant co-ordinator
• Forward Tenant Installation invoices to QS and Finance for payment

Lease Finalisation   

• Generate, compile and audit Lease agreements in accordance with signed Offer to lease and the company lease schedule
• Distribute and monitor signature of Lease agreement by Landlord

Finance & Budgets  

• Ensure that Income and Leasing schedule of developments is always updated with latest comments
• Compile accurate lease commission calculations to be forwarded to the General Manager
• Ensure that commission is paid to Retail department by
• Developments / applicable Landlord
• Ensure that lease administration costs are paid to Retail and that Retail budget is updated accordingly
• Provide finance with information to raise invoices for external clients — payable to Retail
• Follow up on payments from external clients

Reporting        

• Compile accurate lease commission calculations to be forwarded to the Retail Administration Manager
• Accurately perform monthly audit reports regarding all signed leases including commission claims received to ensure that the legal department criteria have been met and implemented
• Do preparation for outstanding lease meeting with Retail Team and Brokers
• Ensure that commission calculations are correct
• Prepare stamp duty calculations (where applicable)
• Ensure that Developments are refunded stamp duty paid on behalf of Landlord

General Duties

• Update tenant contact details
• Filing and administration
• Contact new prospective tenants and forward them information on developments
• Perform all any other duties as reasonably required from time to time by the Divisional Head
• Filing systems to be accurate and in order
• Arranging admin associated with business travel e.g., delivery and collection of documents Manage calendar
• Internet literate
• Advanced Excel, Word & PowerPoint
• Advantage Pims knowledge and use thereof

SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION
Important Characteristics

• Excellent communication and interpersonal skills on all levels.
• Strong negotiations and Leasing skills.
• Dynamic and enthusiastic
• The ability to interact professionally with tenants
• Competent time management skills
• Professional attitude and capability and personal initiative Be deadline driven

Skills

• Budgeting & Financial Management, Business writing skills (specs

• & house rules), People management skills are essential
• A valid Driver's license and own transport is essential
• Strong Proficiency in relevant computer packages (MS Office) and software packages
• Excellent attention to detail and numerate accuracy

QUALIFICATIONS AND EXPERIENCE         
Qualifications

• Grade 12 (Matric), Relevant Diploma or Degree

Experience

• 3 years' experience in retail leasing
• Shopping Centre experience is an advantage
• Retail experience is an essential
• Relevant Fidelity Fund qualifications would be advantages
• Strong personal relationships with national tenants