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Accounts Payable/Creditors Clerk
Kempton Park, GautengPOSITION: Accounts Payable/Creditors Clerk
LOCATION: Kempton Park, Gauteng
Job summary & General Responsibilities:
You will be responsible for managing and maintaining accurate records of all creditors and ensuring timely and accurate processing of invoices and payments.
Key responsibilities include:
Skills & required competencies:
Required Personal Attributes:
Qualifications:
LOCATION: Kempton Park, Gauteng
Job summary & General Responsibilities:
You will be responsible for managing and maintaining accurate records of all creditors and ensuring timely and accurate processing of invoices and payments.
Key responsibilities include:
- Obtaining new supplier details forms and supporting documentation. Assessing and verifying accuracy of information.
- Completing credit applications and ensuring opening of accounts with Vendors.
- Negotiating settlement discounts with Suppliers.
- Loading of new and maintenance of all current Supplier and Creditor accounts in the ERP System (contact details, contracts, BBBEE information, Payment terms, etc.),
- Ensuring data is correct and current. (Maintaining Master Data)
- Receiving, reviewing and verifying invoices and statements for accuracy and completeness.
- Matching invoices to Purchase orders and Delivery Notes (checking company data, prices, etc.)
- Entering and uploading invoices into the accounting system
- Reconciling supplier accounts monthly (from Statements to Ledger and to Payment Listing), follow up on any discrepancies identified and resolution of account queries.
- Maintaining a clean Creditors Age Analysis
- Preparing and requesting payments from the accountant for COD, weekly and monthly payment runs.
- Process Return to Supplier and credit notes from Suppliers as and when required to ensure supplier accounts are up to date and accurate.
- Send remittance advises and Proof of Payments to suppliers for payments made.
- Provide Samples and Supporting documentation to auditors during yearly audits.
- The Creditors Clerk is further required to support the accounting and finance function as may be required. This includes but is not limited to:
- Assisting the Financial Manager with ad hoc reconciliations or other admin support
- Performing financial analysis work and query resolution tasks as requested by the Financial Manager from time to time
- General financial administration, queries and processing a may be required or requested
- Annual archiving of documentation and maintenance of the off site archiving at Metro file
Skills & required competencies:
- Strong reconciliation skills
- Highly Numerate
- Excellent written and oral communication skills
- Excellent administrative skills
- Strong organizational and time management skills
- Resourcefulness and Problem-solving skills
- Experience on Microsoft Business Central ERP system is non-negotiable
- Computer Literate:
- Windows
- MS Office
- Excel on intermediate level
- ERP: Microsoft Dynamics (non-negotiable)
- Honesty, Reliability and Integrity.
- Attention to detail.
- Ability to establish and maintain good relationships at all levels.
- Self-motivated and able to work independently as well as part of a team.
- Flexibility to manage more than one task at any time. (Time management skills)
- Ability to work under pressure and prioritize.
- High ethical standards
Qualifications:
- Matric
- Tertiary qualification in accounting/finance/bookkeeping is preferable.
- Minimum 5 years’ experience in Creditors/Accounts Payable (Creditors Book of at least 50 creditors with a monthly value of at least R30 million)