POSITION: Production Stock Controller
LOCATION: Roodepoort
REPORTING TO: Production Manager

Purpose of the role 
The purpose of a stock controller is to manage and maintain accurate stock control
within the production environment, supporting procurement, warehousing, and
production operations. The Production Stock Controller ensures proper documentation,
traceability, and adherence to food safety standards while preventing stock discrepancies and production delays.

OCCUPATIONAL AND DECISION-MAKING LEVEL
Top Management      

• Controls the functional integration of the business.
• Determines the overall strategy and objectives of the business.
• Directors the company into the future. The nature of the work is long-term. Sign-off on policy or strategy.    

Senior Management              

• Knowledge of the entire business area/company or group.
• Provides input for / formulation of the overall organizational strategy.
• Translates the overall strategy into business plans for the company, thereby operationalizing organizational strategy.
• Implements and manages business plans, goals and objectives to ensure the achievement of overall key organizational outputs.
• Manages the development of innovation and change.              

Professionally qualified & Experienced Specialists/ Mid- Management       

• Professional knowledge of sub discipline or discipline.
• Provides input for / formulation of the organization business plans.
• Formulate and implement departmental/ team plans that will support the business plans.
• Optimization of resources (Finances, people, material, information and technology) to achieve given objectives in the most productive and cost-effective way.     

Skilled Technical & academically qualified /Junior Management/ Supervisors / Team Leaders 

• Applies broad knowledge of products, techniques and processes. Evaluates procedures and applies previous experience.
• A good solution can usually be found.
• Determines own priorities.
• What must be done is stipulated; but may require initiative in terms of how it should be done.    

Semi-skilled & discretionary decision making  

• Accountable for the direct product, process or service quality.
• Incremental improvement of existing processes and procedures according to clear guidelines.
• Choosing of correct action based on set standards, training procedures and experience.

Unskilled & defined decision-making

• Steps to accomplish work or processes are clearly defined and understood. Tasks are repetitive and uncomplicated, and the work cycle is short.   

ROLE REQUIREMENTS
Qualifications and/or certification             

• Minimum Qualification: Grade 12 / Matric
• Preferred: National Certificate or Diploma in Supply Chain, Inventory Management, or Production Management

Experience and skills            

• 2–3 years in a stock/inventory control role, ideally in a production or Manufacturing environment
• Proficiency in Microsoft Office (especially Excel) required.
• Experience with Dynamics ERP and Go Canvas would be advantageous.
• Exposure to food safety systems, policies and compliance would be advantageous.

Competencies

• Strong attention to detail and accuracy
• Organised, methodical, and able to prioritise effectively
• Good communication skills (written and verbal)
• Team player with the ability to work independently
• Problem-solving and investigation ability
• Willingness to work overtime/weekends when required

Unique work conditions

• Overtime may be required based on operational demands.
• Weekend work will be required from time to time.

OUTPUTS/ KEY PERFORMANCE AREAS (KPA) & KEY PERFORMANCE INDICATORS (KPI)

1. Inventory Control & Stock Management

• Monitoring and accurate reporting of daily stock levels.
• Preventing overstocking and stockouts.
• Maintaining a steady flow of stock.
• Participation in audits, stock and cycle counts.
• Maintaining accurate stock and inventory records in Go Canvas.
• Record and keep track of all WIP’s.

 

2. Purchase Order & Order Management             

• Efficient completion and submission of Purchase Requisitions (PRs)
• Timeous and accurate communication with procurement for stock needs.
• Follow up with procurement team on ETA’s and updates w.r.t orders)
• Coordination with production and logistics team to ensure orders are correctly for filled within the given timeframe.
• Accurately check deliveries against orders.
• Ensure documentation is for goods received.
• Process GRV’S on dynamic.
• Saving COA’s and Receive doc on the one drive

 

3. Food safety compliance

• Participation in yearly food safety audits
• Ensuring compliance with certifications (COAs/Cleaning Certificates)
• Participate as Food safety team member.

 

4. Warehouse Management

• Overseeing correct storage and handling of goods
• Implementing First-In, First-Out (FIFO) practices
• Making sure all staff has PPE and knows how and when to use it
• Ensuring all products is correctly labelled and has a QR code to scan
• Scanning and sending of Chem comm Stock to the invoicing department

 

5. Production Management support

• Assist production manager with planning and production output.
• Support training initiatives.
• Assist production manager with daily labour administration (timekeeping, absenteeism)
• Daily walk through and inspections of the factory.
• Assisting manager with support needed (doing time studies or assisting with staff management)
• Tank space planning with manager to receive oil containers
• Night shift or overtime (weekend work) planning when needed

 

6. Reporting

• Accurately capture manufacturing data in the Dynamics system.
• Cross-check Go Canvas submissions against manufacturing records for consistency.
• Perform regular stock audits by comparing system stock levels with actual physical stock and report discrepancies to management.
• Generate and send accurate daily stock level reports to management.
• Conduct thorough reconciliations of stock items as assigned by management.
• Prepare daily dispatch error reports, investigate discrepancies, and implement corrective actions.
• Collaborate with the invoicing department to resolve stock-related queries and discrepancies.
• Assist the invoicing department in completing sales orders as required.
• Conduct depot stock checks in coordination with the invoicing department.
• Investigate errors identified during depot stock takes and implement resolutions.
• Organize and facilitate regular cycle counts for depot stock.