POSITION: Creditors Supervisor
LOCATION: Glenwood


Role Overview

The Creditors Clerk will be responsible for the full creditors’ function of the organization and ensure that all
creditors are paid accurately and timeously.
The position requires the processing and reconciliations against suppliers’ statements, capturing invoices
onto Microsoft Dynamics, dealing with queries, ensuring compliance with the company’s financial policies
and procedures, assisting with audits and financial reports.


Key Responsibilities:

• Receive, verify, and process supplier invoices.
• Match invoices to purchase orders and delivery notes.
• Reconcile supplier statements monthly.
• Prepare payment requisitions and load payments.
• Ensure payments are made within agreed credit terms.
• Resolve supplier queries and discrepancies promptly.
• Maintain accurate creditor records and filing systems.
• Assist with month-end procedures and reporting.
• Process journals where required.
• Maintain good supplier relationships.
• Ensure compliance with company financial policies and procedures.
• Assist with audits by providing the necessary documentation.

Minimum Requirements:

• Matric (Grade 12) – with Mathematics or Accounting preferred.
• Diploma or Certificate in Finance / Bookkeeping (advantageous).
• 2–3 years’ experience in a creditors/account’s payable role.
• Experience working on accounting software (e.g., Sage, Pastel, Xero, SAP).
• Strong Microsoft Excel skills.
• High level of accuracy and attention to detail.

Key Skills & Competencies:

• Strong reconciliation skills.
• Numerical accuracy.
• Organisational skills.
• Deadline-driven.
• Good communication skills.
• Problem-solving ability.
• Confidentiality and integrity.
• Ability to work independently and in a team.
• Performance Indicators.
• Accuracy of invoice processing.
• Timely supplier payments.
• Clean creditor reconciliations.
• Minimal payment errors.
• Effective resolution of supplier queries.

 
General:

• Assist with external audit preparation.
• Ad-hoc requests as per management.
• Comply with the requirements of the quality management system.

Reconciliation of historical entries on Microsoft Dynamics:

• Ability to identify errors.
• Investigating reconciling items and driving resolution with the Financial Manager and Financial Accountant.
• Reconciling unmatched payments to uncaptured invoices and credit notes 
• General ledger reconciliations.
• Analytical evaluation of vendor accounts against payments made.