POSITION: Warehouse Supervisor
LOCATION: Malmesbury
REPORTING TO: Warehouse Manager

Job Purpose
Responsible for the correct storing, picking, movement, loading and stock take of all Finished Goods products in the Warehouse according to company procedures.

Output:
Warehouse / Inventory of Finish Goods Area, Dry Stock
Inventory Management & Stock Control

• Maintain inventory accuracy through weekly cycle counts, monthly stock takes, and variance investigations.
• Ensure a minimum stock accuracy level of 99% across all warehouse locations.
• Coordinate and control all inventory transfers using approved RTT documentation and FIFO principles.
• Ensure all stock is correctly labelled and immediately report any unidentified or untagged stock.
• Monitor and report on slow-moving, excess, rejected, expired, and obsolete stock on a weekly basis.
• Ensure product returns are processed daily, removed from the warehouse floor within one hour, and correctly scanned and documented.
• Ensure no rejected, expired, damaged, or non-conforming stock is stored within warehouse locations.

Receiving & Goods Receipt Management

• Ensure all stock received from suppliers is accurately checked against purchase orders, supplier invoices, customer orders, and picking documentation.
• Ensure all Goods Received Vouchers (GRVs) are processed accurately in Meat Matrix and submitted for approval within 48 hours.
• Reject stock that does not comply with approved units of measure (UOM), quality standards, or shelf-life requirements.
• Report and resolve incorrect deliveries, shortages, and supplier discrepancies.

Warehouse Operations & Distribution

• Achieve high levels of customer satisfaction through effective receiving, storage, picking, dispatch, and quality assurance processes.
• Supervise loading and unloading activities to ensure safe, accurate, and efficient operations.
• Ensure all WW vehicles achieve the required turnaround time (TAT) target of 60 minutes.
• Ensure all WW trucks depart on schedule and meet customer delivery slot requirements.
• Eliminate warehouse-related customer rejections caused by mis-picks, overloading, incorrect loading, or missed delivery slots.
• Prevent wasted backhauling trips through effective planning and timely communication regarding order fluctuations.
• Proactively manage equipment availability and report shortages at least 48 hours in advance.

Warehouse Layout, Storage & Housekeeping

• Maintain warehouse layout standards and storage design principles to maximize space utilization and operational efficiency.
• Ensure all warehouse storage locations are organized, clearly labelled, and free from capacity constraints.
• Maintain excellent housekeeping standards through continuous adherence to clean-as-you-go practices.
• Ensure the crate wash area and all warehouse operational areas remain clean, safe, and orderly at all times.

Fleet & Equipment Management

• Ensure forklifts and reach trucks are maintained in safe working condition.
• Supervise forklift and reach truck operators to ensure safe operation and compliance with company standards.
• Report equipment defects and coordinate corrective actions to minimize operational disruptions.

 Reporting, Compliance & Continuous Improvement

• Capture, retrieve, analyse, and report operational data to support decision-making and continuous improvement.
• Report operational irregularities, stock discrepancies, incidents, risks, and quality concerns promptly.
• Ensure compliance with company policies, warehouse procedures, SHEQ standards, and customer requirements.
• Identify opportunities to improve warehouse efficiency, service levels, inventory accuracy, and operational performance.

People Supervision
People Management & Performance

• Supervise, coordinate, and monitor subordinate activities to ensure daily operational targets are achieved.
• Measure, monitor, and report on warehouse performance, productivity, and employee effectiveness.
• Provide guidance, support, and assistance to team members in accordance with company policies and operational requirements.
• Maintain a visible operational presence by spending approximately 90% of working time on the warehouse floor and 10% on administrative activities.
• Demonstrate a hands-on leadership approach and actively support operational requirements.

SHEQ

• Always ensure acceptable personal hygiene of all staff.
• Always manage correct use of PPE.
• Ensure that process and product hygiene standards are always maintained.
• All duties are performed according to the group Occupational Health and Safety guidelines and procedures.
• Onsite SHE implementation/ monitoring of OHS requirements.

Minimum Requirements
Qualification details

• Grade 12 is required.
• Diploma in Warehousing is preferred.

Experience

• 3 - 5 years’ warehouse control and food experience is required.
• 2 – 3 years’ supervision in a manufacturing environment is required.
• MS Office proficiency is required.

Functional Competencies

• Accuracy.
• Computer Literate.
• English Literate.
• Yield Understanding.

Important:

• Applicants from outside the region may apply, provided they are willing and able to relocate to Cape Town/Malmesbury at their own cost.  Applicants must confirm their current address and clearly state in their CV that they are willing to relocate at their own cost; otherwise, no feedback will be provided to this candidate.
• Candidates must be able to commute reliably, to meet the Company’s operational requirements and needs.

Selection Compliance

• Where required, validated and fair assessments (internal and external) may be used.
• Background checks (criminal, qualification and references) must be conducted in accordance with POPIA.

Accommodation for candidates with Disabilities

• Reasonable accommodation (if and/ where applicable) will be considered in line with the Code of Good Practice.

Data Protection

• All candidates’ information will be processed for recruitment purposes in line with the POPIA.

Salary:

• R 14,000.00 CTC per month.
• Please note that no feedback will be provided on CV’s if the candidate’s salary expectations and most recent payslip are not included.
• Death and disability benefits according to the company benefit structure.
• This is a TCTC package – no additional benefits.
• Most recent payslip must be submitted with the CV.
• Salary expectation needs to be provided.