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Invoicing/ Admin Clerk
POSITION: Invoicing / Admin Clerk
LOCATION: Durbanville
REPORTING TO: Cold Store Manager
Job description:
We are seeking an experienced and detail-oriented Invoicing / Administrative Clerk to join our team.
Reporting directly to the Cold Store Manager, the successful candidate will be responsible for ensuring
the accurate and timely processing of invoicing activities, while providing administrative support to facilitate the efficient operation of the cold store.
KEY DUTIES & RESPONSIBILITIES:
Invoicing (±85% time allocation)
MINIMUM REQUIREMENTS:
LOCATION: Durbanville
REPORTING TO: Cold Store Manager
Job description:
We are seeking an experienced and detail-oriented Invoicing / Administrative Clerk to join our team.
Reporting directly to the Cold Store Manager, the successful candidate will be responsible for ensuring
the accurate and timely processing of invoicing activities, while providing administrative support to facilitate the efficient operation of the cold store.
KEY DUTIES & RESPONSIBILITIES:
Invoicing (±85% time allocation)
- Prepare accurate proforma invoices in line with client agreements, storage tariffs, and other rate structures.
- Capture, process, and validate all billing transactions in Pal track based on operational activities (stock intake, storage duration, handling, and dispatch).
- Ensure all billing is completed within required timelines to support timely invoicing.
- Maintain accurate, organised, and audit-ready records of all billing documentation (electronic and/or manual filing).
- Submit timesheets and payroll-related documentation to the HR Payroll Office within the required deadlines.
- Manage office supplies, including issuing of stationery and consumables, and maintaining adequate stock levels.
- Coordinate the distribution and collection of Personal Protective Equipment (PPE), ensuring accurate recordkeeping and stock management.
- Oversee housekeeping and cleaning activities for the canteen, operations offices, and restrooms to ensure a clean and well-maintained working environment.
- Provide general administrative support to the operations team as required.
MINIMUM REQUIREMENTS:
- Grade 12 (Matric).
- Min 4 years’ experience in an invoicing / billing environment.
- Experience in a cold storage, logistics, or fruit export environment (advantageous).
- Experience working on Paltrack (advantageous).
- Proficient in MS Office (Work, Excel & Outlook).
- Attention to detail and a high level of accuracy.
- Excellent verbal and written communication skills.
- Valid drivers’ license.