Apply to Quality Systems Manager

POSITION: Quality systems Manager
LOCATION: Midrand
REPORTING TO: SHEQ BU Manager

Role Description

The ISO 9001 Quality Systems Manager is responsible for the daily oversight and administration
of Quality Management System (QMS) in accordance with the ISO 9001 standard.
This role ensure that quality processes are effective and consistently implemented.
All actions must drive continuous improvement.
A key function of this position is to lead, mentor, and coordinate a team of Quality Systems Specialist to achieve departmental and Quality objectives, to offer service deliverables and consistent excellence.

Key Performance Areas

Administration and Supervision of all Quality Management Documents on SharePoint and Smartsheet

Managing and collaborating accuracy of all new and reviewed QMS documents before sending for approval to Management
Coordinating awareness campaigns according to planned schedules
Collating Tender Responses
Verifying accuracy of Newsflashes and Newsletters

Audit Management

Coordinating the planning and collating of audit schedule
Supervising Audit sign off and driving of implementation of corrective and preventative actions
Training and upskilling of internal Auditors
Participating in preparation and execution of annual accreditation and surveillance audits

Document Management

Managing structure and upload of SharePoint
Recording best business practice of Control of Documents and Records

Quality Monitoring and control management

Engaging with Management and Process owners ensuring participation
Collating Training sessions & Awareness campaigns
Managing Non-Conformances and Opportunity of Improvements to closure, updating all actions and index
Overlooking the training of new Employee Induction
Upskilling of Quality team

Reporting – coordination and analysis of all SHEQ reports

Collating all reporting for Exco
Organizing all reporting for SHEQ monthly meetings
Compiling Management Review presentation
Document Progress input into Compliance Committee meetings (for Div Manager)
Aligning to Regulative and Legislative compliance

Qualification and Experience
Minimum Qualifications:

Matric \ Grade 12 (Compulsory)
Certified ISO9001:2015 Awareness, Implementation and Lead Auditor
MS Office
SharePoint administration
Smartsheet creation (alerts and reports) Compulsory/ Required Certifications:
Matric \ Grade 12 (Compulsory)
Certified ISO9001:2015 Awareness, Implementation and Lead Auditor
MS Office

Relevant Experience

Minimum of 5 years of experience in a ISO 9001 Quality administration role
At least 2 years in a Supervisory or Team lead capacity – imperative on the management of systems and employees
Unassisted reporting to Top Management, the ability to reconcile, data analyze and initiate and innovate improvements
Exposure to management of Quality Management Systems
Training and presentation to all levels within an organization

Desirable:

Professional certification such as CQA (Certified Quality Auditor)
Experience with other management system standards (ISO 14001, 45001, 27001)
Experience with Smartsheet
General financial knowledge and reconciliation ability

Core Competencies
Functional Competencies

Communication: Excellent verbal and written communication skills, with the ability to effectively interact with employees, peers, and Top management.

Attention to Detail: Meticulous in reviewing documentation, processes, and data.
Attention to Detail: Reviewing Reports and Presentations (Microsoft Office)
Leadership & People Management: Ability to motivate, develop, and hold a small team accountable
Organizational: Planning, Coordination, Execution and Timeframes

Behavioral/ Leadership Competencies

Punctuality
Empathy
Organizational Skills
Systematic/Methodological
Team player and independent worker
Problem Solver

Industry Related Competencies

Technical Knowledge: In-depth understanding of ISO 9001:2015 principles and clause requirements in relation to core business operations.
Analytical & Problem-Solving: Strong ability to analyze data, identify trends, and solve complex problems effectively
Auditing: Understanding key principles in ISO 9001-2015 auditing
Root cause analysis and corrective actions implementation
Ability to create and review documentation

Business/ Professional Competencies

Attire
Speech/Emails/Telephonic

Job Related Information

What is your current job title / position name? *

How many years' experience do you have in your current job title? (as entered in "Title" above) *

What is your Notice Period? This is to help us to determine your availability to start at a new job. *

Why are you currently browsing the market? *

What is your availability to attend an interview? *

Have you been to any interviews recently? *

Are you expecting an offer? *

Salary Detail

What is your Current Cost to Company (CTC) Salary per Year? *

This is what you currently earn. Cost to company (CTC) is your total salary package. This includes net pay, tax and employer contributions (medical aid, pension fund etc). Also other items like Bonus, Company Petrol, Commission etc. in general not seen on your monthly payslip.

What is the total cost to company salary you are looking for? *

What is your Expected Cost to Company (CTC) Salary per Year? This is what you want. Cost to company (CTC) is your total salary package. This includes net pay, tax and employer contributions (medical aid, pension fund etc). Also other items like Bonus, Company Petrol etc. in general not seen on your monthly payslip.

What is your net "Take Home Salary" per month after all deductions? *

Are you currently on a Medical Aid? *

On who's Medical Aid are you?

Do you currently have a Pension/Retirement Fund? *

Do you get a Performance Bonus? *

Do you get an Annual Bonus? *

Do you have any Other Benefits?

Relevant Experience

What is the Ref No as per the email?

Is the Job Location Suitable? (Midrand) *

Is the Salary on offer Suitable? (R480K - R540K PA) *

Certified ISO9001:2015 Awareness, Implementation and Lead Auditor *

SharePoint administration *

Smartsheet creation (alerts and reports) *

ISO 9001 *

Quality Systems Manager is responsible for the daily oversight and administration of the clients Quality Management System (QMS) in accordance with the ISO 9001 standard *

Quality processes are effective and consistently implemented *

Administration and Supervision of all Quality Management Documents on SharePoint and Smartsheet *

Managing and collaborating accuracy of all new and reviewed QMS documents before sending for approval to Management *

Coordinating awareness campaigns according to planned schedules *

Collating Tender Responses *

Coordinating the planning and collating of audit schedule *

Supervising Audit sign off and driving of implementation of corrective and preventative actions *

Training and upskilling of internal Auditors *

Participating in preparation and execution of annual accreditation and surveillance audits

Managing structure and upload of SharePoint *

Recording best business practice of Control of Documents and Records *

Quality Monitoring and control management *

Opportunity of Improvements to closure, updating all actions and index *

Reporting – coordination and analysis of all SHEQ reports *

Collating all reporting for Exco *

Aligning to Regulative and Legistalice compliance

Manage the Control of records and document (MPQP03) distribution to ensure current revisions are available and accurate *

Do you have any short comings you can identify on the job spec?