Apply to Logistics Admin Manager

POSITION: Logistics Admin Manager
LOCATION: Midrand
REPORTING TO: Group Procurement and Admin Manager

Role Description

The total management of the Logistics Admin department and all related functions.
Staff Management of ±5, including goalsetting, KPI measurement, leave management and skills enhancement.
Document Control and Item code administration Management in accordance with agreed Operational Level Agreements.
Constantly measured output and risk reduction.
Vendor/Supplier & contractor coordination via conformance and performance management.
SHEQ compliance aligned to ISO9001:2015, ISO14001:2015 & 45001:2017 standards.
Managing monthly courier billing recons.
Performance management of department including coordination of self-assessments. Collation of high-level reporting including management, analytical and statistical input to output.
Implementing, and maintaining policies and procedures, including all Quality documentation.
Management of processes & exception transactions, including verification for correctness and approval on all exception transactions, along with analysis & resolving of queries.
Implementation and maintenance of all management controls with focus on optimization of resources through system enhancement and process efficiency. Real-time OLA Management and workload distribution.
Coordination of all Projects related to Logistics Admin.
Strict enforcement of Company Policy. Engagement with Sales and Services Business Units on queries, reports, reconciliations and suggested corrective and preventative actions.
Query resolutions and reconciliation to resolve.

Key Performance Areas

Item Code Administration and Document Management.
OLA Management: Integrating all item code requests within OLA, managing probable exceptions to stay in OLA.
Staff Management: Goalsetting’s and KPI Management, Performance appraisals, employee engagement, collate & implement internal and external training.
Performance Management: EXCO, Management, Operational, Statistical and Analytical reporting. Drafting, implementing, and maintaining relevant documents, vendor and Contractor Management, including KPI measurement and meetings.
Process Management: Document control and storage aligned to policy.
SHEQ compliance: ISO9001:2015/ISO14001:2015/ISO45001:2018.
completion of departmental objectives, actions and risk registers.
Root cause analysis, corrective and preventative action.
Participation in annual accreditation, surveillance and process audits.

Qualification and Experience
Minimum Qualifications:

Matric \ Grade 12 (Compulsory) Compulsory/ Required Certifications:
Matric \ Grade 12 (Compulsory).
Certificate/Diploma in Logistics or Supply Chain Management.
MS Office.

Relevant Experience

Experience in Document Management and Administration.
Experience in Item Code Administration.
Experience in EXCO and Holdings reporting and presentations.
Experience in management of a department and/or functions.
Identifying and providing Internal training.
Financial background.

Core Competencies
Functional Competencies

Item Code Administration and Document Management.
OLA & SLA Management.
Large Project Management.
Financial ability of understanding Income statement, balance sheet, Gross Profit. and reconciliation experience.
Security Control and Risk Management.

Industry Related Competencies

SHEQ - ISO9001/14001/4500.
Formulating and implementing policies and procedures.
Vendor and Contractor Management.
Windows based ERP system experience.
Investigations and reconciliations.

Behavioral/ Leadership Competencies

Department management of 5+ staff.
Management of multi-cultural people, across all levels.
Performance Management.
Meeting coordination, taking and actioning of minutes.
Professional and analytical.
Interpersonal skills.

Business/ Professional Competencies

EXCO and Holdings reporting and presentations.
Internal Audits and Self Assessments.
High level analysis and reporting.
Participation in System Requirements and implementations.
MS Office - Excel and PowerPoint critical.
Reading, writing and communication of English.

Job Related Information

What is your current job title / position name? *

How many years' experience do you have in your current job title? (as entered in "Title" above) *

What is your Notice Period? This is to help us to determine your availability to start at a new job. *

Why are you currently browsing the market? *

What is your availability to attend an interview? *

Have you been to any interviews recently? *

Are you expecting an offer? *

Salary Detail

What is your Current Cost to Company (CTC) Salary per Year? *

This is what you currently earn. Cost to company (CTC) is your total salary package. This includes net pay, tax and employer contributions (medical aid, pension fund etc). Also other items like Bonus, Company Petrol, Commission etc. in general not seen on your monthly payslip.

What is the total cost to company salary you are looking for? (Please note this pull also through to the client) *

What is your Expected Cost to Company (CTC) Salary per Year? This is what you want. Cost to company (CTC) is your total salary package. This includes net pay, tax and employer contributions (medical aid, pension fund etc). Also other items like Bonus, Company Petrol etc. in general not seen on your monthly payslip.

What is your net "Take Home Salary" per month after all deductions? *

Are you currently on a Medical Aid? *

On who's Medical Aid are you?

Do you currently have a Pension/Retirement Fund? *

Do you get a Performance Bonus? *

Do you get an Annual Bonus? *

Do you have any Other Benefits?

Relevant Experience

What is the Ref No as per the email?

Is the Job Location Suitable? (Midrand) *

Is the Salary on offer Suitable? (Negotiable) *

Experience in Document Management and Administration *

Experience in Item Code Administration *

Experience in EXCO and Holdings reporting and presentations *

Experience in management of a department and/or functions *

Identifying and providing Internal training *

Financial background *

Strong Administration experience *

Management of the Logistics Admin department and all related functions *

Staff Management of ±5, including goalsetting, KPI measurement, leave management and skills enhancement *

Document Control and Item code administration *

Management in accordance with agreed Operational Level Agreements *

Vendor/Supplier & contractor coordination via conformance and performance management *

SHEQ compliance aligned to ISO9001:2015, ISO14001:2015 & 45001:2017 standards *

Managing monthly courier billing recons *

Performance management of department including coordination of self-assessments. Collation of high-level reporting including management, analytical and statistical input to output *

Implementing, and maintaining policies and procedures, including all Quality documentation *

Management of processes & exception transactions, including verification for correctness and approval on all exception transactions, along with analysis & resolving of queries *

Implementation and maintenance of all management controls with focus on optimization of resources through system enhancement and process efficiency. Real-time OLA Management and workload distribution *

Performance Management: EXCO, Management, Operational, Statistical and Analytical reporting. Drafting, implementing, and maintaining relevant documents, vendor and Contractor Management, including KPI measurement and meetings *

Item Code Administration and Document Management *

Financial ability of understanding Income statement, balance sheet, Gross Profit. and reconciliation experience *

Security Control and Risk Management *

Formulating and implementing policies and procedures *

SHEQ - ISO9001/14001/4500 *

Vendor and Contractor Management *

Windows based ERP system experience *

Investigations and reconciliations *

Do you have any short comings you can identify on the job spec?