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Accounts Payable Clerk - Temp (4 Months) - Hybrid

  • Bedfordview, Gauteng
POSITION: Accounts Payable Clerk
LOCATION: Bedfordview – Hybrid

Position Overview
We are seeking a detail-oriented and organised Accounts Payable Clerk to join an
international business operating in the industrial and materials distribution sector. The
successful candidate will be responsible for managing supplier accounts, processing invoices,
reconciling statements, and ensuring that payments are processed accurately and on time. A
strong working knowledge of Microsoft Dynamics 365 Business Central (BC) is essential for this role.
The ideal candidate will have solid accounts payable experience, excellent numerical skills, and the
ability to work efficiently in a fast-paced environment.

Key Responsibilities
  • Process supplier invoices, credit notes, and payment allocations accurately using Microsoft Dynamics 365 Business Central.
  • Verify invoices against purchase orders, delivery notes, and supporting documentation.
  • Ensure invoices are correctly coded to the relevant general ledger accounts, departments, and cost centres.
  • Reconcile supplier statements and resolve discrepancies promptly.
  • Prepare supplier payment batches and ensure payments are made within agreed payment terms.
  • Maintain accurate and up-to-date supplier account records.
  • Investigate and resolve invoice queries with suppliers and internal departments.
  • Monitor outstanding invoices and manage payment due dates to avoid late payments.
  • Ensure all invoices are properly authorised and comply with internal financial controls.
  • Assist with month-end closing procedures, including accruals and accounts payable reconciliations.
  • Maintain accurate filing and electronic records of invoices and payment documentation.
  • Support internal and external audits by providing relevant financial documentation.
  • Identify discrepancies, duplicate invoices, and potential payment errors.
  • Liaise with procurement, finance, and other departments to ensure smooth processing of supplier transactions.

Minimum Requirements
  • Previous experience in an Accounts Payable or Creditors Clerk position.
  • Proven working knowledge of Microsoft Dynamics 365 Business Central (BC) is essential.
  • Good understanding of accounts payable processes and supplier reconciliations.
  • Strong numerical, analytical, and problem-solving skills.
  • Proficiency in Microsoft Excel and Microsoft Office.
  • Excellent attention to detail and accuracy.
  • Good organisational and time-management skills.
  • Ability to meet deadlines and manage a high volume of transactions.
  • Strong communication and interpersonal skills.
  • Ability to work independently as well as part of a finance team.

Preferred Qualifications and Experience
  • A relevant accounting or bookkeeping qualification would be advantageous.
  • Experience working within an international, distribution, manufacturing, or trading environment would be beneficial.
  • Familiarity with VAT principles and supporting documentation.
  • Experience with foreign currency supplier invoices and international payments would be an advantage.

Key Competencies
  • High level of accuracy and attention to detail.
  • Strong organisational and administrative abilities.
  • Integrity and confidentiality when handling financial information.
  • Proactive approach to resolving supplier queries.
  • Ability to prioritise tasks in a deadline-driven environment.
  • Strong teamwork and customer service orientation.

Ideal Candidate Profile
The ideal candidate is a reliable, methodical, and hands-on finance professional who understands
the full accounts payable cycle and can confidently use Microsoft Dynamics 365 Business Central.
They should be comfortable handling supplier queries, reconciling accounts, managing payment deadlines,
and maintaining accurate financial records.