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Logistics Admin Manager

  • Midrand, Gauteng
POSITION: Logistics Admin Manager
LOCATION: Midrand
REPORTING TO: Group Procurement and Admin Manager

Role Description
  • The total management of the Logistics Admin department and all related functions.
  • Staff Management of ±5, including goalsetting, KPI measurement, leave management and skills enhancement.
  • Document Control and Item code administration Management in accordance with agreed Operational Level Agreements.
  • Constantly measured output and risk reduction.
  • Vendor/Supplier & contractor coordination via conformance and performance management.
  • SHEQ compliance aligned to ISO9001:2015, ISO14001:2015 & 45001:2017 standards.
  • Managing monthly courier billing recons.
  • Performance management of department including coordination of self-assessments. Collation of high-level reporting including management, analytical and statistical input to output.
  • Implementing, and maintaining policies and procedures, including all Quality documentation.
  • Management of processes & exception transactions, including verification for correctness and approval on all exception transactions, along with analysis & resolving of queries.
  • Implementation and maintenance of all management controls with focus on optimization of resources through system enhancement and process efficiency. Real-time OLA Management and workload distribution.
  • Coordination of all Projects related to Logistics Admin.
  • Strict enforcement of Company Policy. Engagement with Sales and Services Business Units on queries, reports, reconciliations and suggested corrective and preventative actions.
  • Query resolutions and reconciliation to resolve.

Key Performance Areas
  • Item Code Administration and Document Management.
  • OLA Management: Integrating all item code requests within OLA, managing probable exceptions to stay in OLA.
  • Staff Management: Goalsetting’s and KPI Management, Performance appraisals, employee engagement, collate & implement internal and external training. 
  • Performance Management: EXCO, Management, Operational, Statistical and Analytical reporting. Drafting, implementing, and maintaining relevant documents, vendor and Contractor Management, including KPI measurement and meetings.
  • Process Management: Document control and storage aligned to policy.
  • SHEQ compliance: ISO9001:2015/ISO14001:2015/ISO45001:2018.
  • completion of departmental objectives, actions and risk registers.
  • Root cause analysis, corrective and preventative action.
  • Participation in annual accreditation, surveillance and process audits.

Qualification and Experience
Minimum Qualifications:
  • Matric \ Grade 12 (Compulsory) Compulsory/ Required Certifications:
  • Matric \ Grade 12 (Compulsory).
  • Certificate/Diploma in Logistics or Supply Chain Management.
  • MS Office.

Relevant Experience
  • Experience in Document Management and Administration.
  • Experience in Item Code Administration.
  • Experience in EXCO and Holdings reporting and presentations.
  • Experience in management of a department and/or functions.
  • Identifying and providing Internal training.
  • Financial background.

Core Competencies
Functional Competencies 
  • Item Code Administration and Document Management.                        
  • OLA & SLA Management.                             
  • Large Project Management.                        
  • Financial ability of understanding Income statement, balance sheet, Gross Profit. and reconciliation experience.             
  • Security Control and Risk Management.            

Industry Related Competencies
  • SHEQ - ISO9001/14001/4500.                  
  • Formulating and implementing policies and procedures.       
  • Vendor and Contractor Management.                 
  • Windows based ERP system experience.                           
  • Investigations and reconciliations.                           

Behavioral/ Leadership Competencies
  • Department management of 5+ staff.                  
  • Management of multi-cultural people, across all levels.                         
  • Performance Management.                        
  • Meeting coordination, taking and actioning of minutes.          
  • Professional and analytical.                       
  • Interpersonal skills.

Business/ Professional Competencies
  • EXCO and Holdings reporting and presentations.
  • Internal Audits and Self Assessments.                
  • High level analysis and reporting.                           
  • Participation in System Requirements and implementations.                             
  • MS Office - Excel and PowerPoint critical.                         
  • Reading, writing and communication of English.